EVENT HIRE + WEDDING PLANNING

SCENIC RIM, QLD

HIRE . STYLING . ON THE DAY COORDINATION . PLANNING

© 2024 Vanilla Tribe Weddings and Events. All rights reserved.

About

Photographer: @irisfaithphotoandfilm

Styling Design

Feeling a bit lost on where to begin with styling your special day? Look no further – we're here to make your dreams a reality.

Our styling package covers everything you need to craft the perfect ambiance for your wedding. Here's what you can expect:

• Initial Consultation: Let's sit down and chat about your preferences. What colours do you adore? How do you envision the layout? How many guests are you inviting? What your budget is? We'll gather all the details to create a tailored plan.
• Styling Ideas: After our chat, we'll get our creative juices flowing and come back to you with a treasure trove of styling ideas for both your ceremony and reception.
• Mood Board: To ensure we're on the same page, we'll craft a detailed mood board that captures the look and feel you desire for your wedding.
• Creative Design: We can assist with your designs for any signage, menus and infographic/timeline which you can share with your guests before your day or on the day.

With us by your side, you can breathe easy knowing your special day will be a beautifully styled, stress-free affair. Let's chat and turn your vision into reality.

Cost: $450

Setup + Pack-down

Want to enjoy your big day without the stress of setting up and packing down all your styling elements? We've got your back.

Our setup and pack-down service covers everything you need for a seamless event. Here's what's included:

• Ceremony Arbour: We'll make sure your ceremony space looks picture-perfect.
• Chairs + Stools: Your guests will have comfy seating waiting for them.
• Tablecloths + Napkins: Elegant dining settings are our specialty.
• Charger Plates + Cutlery: We'll ensure every place setting shines.
• Candles + Vases: Create a romantic ambiance with our candle and vase arrangements.
• Champagne Tower: Elevate your celebration with a stunning champagne tower.
• Floral Wall and More: Whatever styling elements you've dreamt of, we'll make it happen.

For late-night pack-down, we offer an additional service for just $150. Travel costs vary depending on your location.

Leave the setup and pack-down to us, so you can focus on making memories that last a lifetime. Let's make your event unforgettable!

10% surcharge on Sunday, 15% surcharge on Public Holidays.

Cost: $800

If you have less items this cost may be reduced so please reach out for a quote.

On the day Coordinator

For the couples who've been planning their own wedding, our service offers the ultimate peace of mind. Imagine having a dedicated professional to manage the day, add those perfect finishing touches, and ensure your wedding unfolds exactly as you envisioned.

We'll be your wedding day orchestrators, keeping everything on schedule and ensuring it flows seamlessly. Let's face it, on your big day, you want to be in the moment, not running around trying to be in four places at once. You want to savour every precious moment with your favourite people, free from stress.

Five-Six weeks before your wedding, we'll sit down with you to dive deep into every aspect of your day. Following this meeting, we'll craft an intricately detailed wedding day schedule and act as the liaison with all your suppliers, making sure everyone is crystal clear on the day's arrangements.

Our service includes up to 9 hours on-site, and for any additional hours needed, we can discuss the details and any associated costs.

With us by your side, you can relax and enjoy your wedding day to the fullest. It's your time to shine, and we're here to make sure it happens seamlessly.

10% surcharge on Sunday, 15% surcharge on Public Holidays.

Cost: $1,100

On the day support with setup + pack-down: $1,700

Wedding Planning

With a dedicated professional by your side, we're committed to transforming your dream wedding into a reality.

Let us guide you through the entire planning process, from selecting the perfect venue to coordinating with vendors and negotiating packages, to crafting a detailed run sheet and coordinating your special day seamlessly. Our focus is on handling the finer details, allowing you to be fully present in each magical moment of your special day. This package is limited to a select number of couples annually.

Your dream wedding awaits, and we’re here to make it a reality!

What it will include:

• Tailored vendor recommendations
  
• Budget preparation and management
  
• Vendor Management and communications
  
• Design mood boards and sourcing of all suppliers based on your budget
• Creating a detailed run sheet, floor plan and seating plan
  
• Accommodation + transfer bookings
  
• On-the-day coordination
  
• Bump-in + Bump-out management
  
• Unlimited communication over email or phone until your wedding day
• Receive 15% discount on any of our hire items
  

Cost: $3,900

10% surcharge on Sunday, 15% surcharge on Public Holidays.

Hire

Champagne Tower

Champagne towers don’t just add elegance to your wedding or event; they create enchanting moments and capture stunning celebratory photos. Our Champagne Tower comes with coupe glasses, an acrylic drip tray and acrylic plinth.

3 Tier Champagne Tower – 14 coupe glasses

Hire cost: $120.00 hire

Includes: Acrylic drip tray, Acrylic plinth, setup and pack-down + 14 coupe glasses.

You will need 4-5 bottles of Champagne for this tower.

4 Tier Champagne Tower – 30 coupe glasses

Hire cost: $180.00 hire

Includes: Acrylic drip tray, Acrylic Plinth, setup and pack-down + 30 coupe glasses.

You will need 7-8 bottles of Champagne for this tower.

5 Tier Champagne Tower – 55 coupe glasses

Hire cost: $250.00 hire

Includes: Acrylic drip tray, Acrylic Plinth, setup and pack-down + 55 coupe glasses.

You will need 13-14 bottles of Champagne for this tower.

**Depending on location, setup/delivery could be an additional cost, any broken glasses are $4 per glass**

Cutlery

Hire cost:

• $3.00 - 2-piece set – Main fork and main knife (Suitable for main course only)
• $5.50 - 4-piece set - Entrée fork, entrée knife, main fork & main knife (Suitable for two course meals – entrée and main)
• $6.50 - 5-6-piece set - Entrée fork, entrée knife, main fork, main knife, dessert tablespoon or dessert fork (Suitable for 3 course meals)
  

Charger Plates

Napkins

Tablecloths

Black rectangle tablecloth

(220 x380cm) Floor length

Hire cost: $15.00

If we don’t have what you want, we can source it for you

Vases

If we don’t have what you want, we can source it for you

Candles

Light-up Letters

Props

Plinths

Accessories

Ceremony

Chairs

Lawn Games

Gallery

Kelly + Rubire @ Alsace Polo, Veresdale Scrub

Photographer: @irisfaithphotoandfilm

Danielle + Connor @ Laurenvale Estate

Photographers: @sorosiewedding + @sarahbradfordphotography

Race Day + Fashion Lunch Events

Corporate Events

Get in touch

© 2024 Vanilla Tribe Weddings and Events. All rights reserved.

THERE IS ONLY ONE THING BETTER THAN A GLASS OF CHAMPAGNE...

.... a tower!

Photographer: @irisfaithphotoandfilm

Terms + Conditions

1. Introduction

1.1 Welcome to Vanilla Tribe Weddings + Events ("the Company," "we," "us," or "our"). These Terms and Conditions ("Terms") govern your use of our website, products, and services. By accessing or using our website, you agree to comply with and be bound by these Terms.

2. Services

2.1 Vanilla Tribe Weddings + Events provides wedding planning and event hire services. All services are subject to availability and acceptance by the Company.

2.2 We reserve the right to modify or discontinue any aspect of our services without prior notice.

3. Booking and Payments

3.1 To secure our services or hire items, a 40% deposit is required on confirmation of your booking. Items or dates are not held until a deposit is made, this is non-refundable.

3.2 Final payment must be made in full before or 1 month prior to the event date.

3.3 Prices are subject to change without notice, but once a booking is confirmed, the agreed-upon price will be honoured.

3.4 For any hire items, a $200 refundable bond is required at time of booking. This will be reimbursed if all items are returned in the condition, they were hired out in. Return payment will happen within 7 days of items being returned.

3.5 A cleaning fee of $100 will be charged for cutlery, candles, charger plates, tablecloths, napkins, and champagne tower.

3.6 'On the Day Coordinator' includes up to 9 hours on-site, for any additional hours these will be charged at an hourly rate of $70 per hour.

3.7 Vanilla Tribe offers complimentary delivery to many locations within the Scenic Rim as we are based in Beaudesert, to get this offer we have a min spend of $800.

4. Cancellation and Refunds

4.1 Cancellations made by the client less than 30 days before the event may result in the forfeiture of the entire payment.

4.2 In the event of cancellation by Vanilla Tribe Weddings + Events, a full refund or suitable replacement service will be provided.

4.3 Cancellations made by the client will result in the loss of your initial deposit. Should you need to postpone your event please contact us ASAP to discuss further.

4.5 For any events impacted by COVID-19 and governmental restrictions, we present the following options:

• Reschedule to a date (subject to availability) within the next 12 months.
• Opt for a credit note if your event undergoes a complete change. This credit can be utilized for any of our services / hire items within the next 12 months and must be redeemed in a single booking.
• In the event of cancellation, if you choose not to proceed with your event and cannot utilize a credit note, please note that your booking deposit is non-refundable. Any additional payments made will be refunded, minus any completed work expenses incurred to date.

5. Client Responsibilities

5.1 The client is responsible for providing accurate information and timely communication regarding event details.

5.2 Any changes to the event details must be communicated to Vanilla Tribe Weddings + Events in writing.

5.3 The client is responsible for obtaining any necessary permits, licenses, or approvals required for the event.

6. Liability

6.1 Vanilla Tribe Weddings + Events is not liable for any loss, damage, delay, debt or injury resulting from the client's failure to comply with these Terms or any negligence on their part.

6.2 The Company is not responsible for circumstances beyond its control and will not issue refunds, including, but not limited to, natural disasters (such as cyclones, bushfires, floods, and storms), pandemics, strikes, or government actions.

6.3 No responsibility is taken for venue closures; however we do our best to help find another venue where possible.

6.4 The client will be financially responsible for any loss or damage to any venue or supplied items during your event.

7. Intellectual Property

7.1 All content on the Vanilla Tribe Weddings + Events website, including text, images, and designs, is the intellectual property of the Company and may not be used without permission.

8. Privacy

8.1 The Company respects your privacy. Our Privacy Policy outlines how we collect, use, and protect your personal information. If you would like a copy of our privacy policy, please email us at hello@vanillatribe.com.au.

9. Governing Law

9.1 These Terms are governed by and construed in accordance with the laws of Queensland. Any disputes arising from these Terms will be subject to the exclusive jurisdiction of the courts in Queensland.

10. Contact Information

10.1 For any inquiries or concerns regarding these Terms, please contact us at hello@vanillatribe.com.au.

By using our services, you acknowledge that you have read, understood, and agree to these Terms and Conditions. Vanilla Tribe Weddings + Events reserves the right to update or modify these Terms at any time without prior notice. Please review this page periodically for changes.